Top 10 staff management software in 2025

Leading a team effectively is a challenge many organizations face. Managing tasks, checking compliance, and enforcing deadlines can lead to inefficiencies when done through traditional methods. Finding the right staff management software to optimize these processes can be groundbreaking for a business of any size. 

What is staff management?

Staff management involves supervising, guiding, and improving team performance over time. Key functions such as performance and attendance tracking enable managers to make the right decisions for their team.

With the recent advancements in technology, managers and HR teams have turned to staff management software to help automate and simplify these processes. This way, they can focus on their next action plans, whether it would be the proper scheduling of shifts or generating employee reward ideas.

Staff management software #1: SC Training

One of the key elements of effective staff management software is the ability to train teams to stay up-to-date and compliant with the latest regulations. Training programs directed towards upskilling also help improve your team’s skills and knowledge, directly impacting business performance. 

For someone looking to elevate staff development and compliance training, SC Training takes the cake. With a vast library of editable courses, businesses can customize their training courses to fit their team’s needs. 

Its AI-assisted course creation tools make it easy to build workforce development programs with a single prompt so you can focus on other parts of staff management that need more attention. 

Thanks to its user management features, you won’t have to worry about reminding certain teams to complete their training. Just assign courses to the right team and set how frequently they should refresh their knowledge, and you’re all good to go. Once done, you can track who’s completed what through our reporting and analytics feature.

Cost: Free (up to 10 users)

Key features:

• Mobile-first approach
• Large library of editable courses
• Create with AI
• Cost-effective pricing model

Check out our extensive library of training courses to support your staff management needs. Join SC Training today.

Staff management software #2: Connecteam

Designed with deskless teams in mind, Connecteam’s mobile application allows team members to stay in the loop from wherever they are. It’s a staff management system that serves different functionalities in one convenient platform. 

Connecteam’s auto-scheduling features make it easier for managers to create, manage, and share schedules while keeping each team’s availability in mind. It also includes other features that assist with task delegation, onboarding, and time and attendance tracking.

Cost: Free (up to 10 users)

Key features: 

• Mobile-first design
• Auto scheduling feature
• Accurate time and attendance tracker

Staff management software #3: Leapsome

Another essential part of staff management involves tracking the performance of your team. By keeping tabs on how they’re doing, you can make sure that everyone is working towards the same goal and that the business is always moving in the right direction. 

However, there’s never one path to success. This is why Leapsome’s approach to performance reviews is all about personalization. It offers customizable review forms you can modify to fit the unique needs and goals of your team. It also makes it easy to set individual OKRs for your team to track and work towards.

Cost: Contact for a quote

Key features:

• Personalized performance reviews and OKRs
• 360-degree feedback
• Customizable review forms

Staff management software #4: Gusto

Gusto’s payroll system is a game-changer for those looking for HR management software for small businesses. With automatic calculations and filing of payroll taxes, you can ensure that people are compensated in compliance with federal, state, and local regulations.

Its integration with Gusto Recruiting also helps simplify onboarding processes, including background checks and hiring management. Overall, the platform makes it easy to get new hires up and running quickly.

Cost: 49 USD/month (plus 6 USD/month per person)

Key features:

• Payroll system automation
• Time and attendance tracking
• 360-degree feedback

Staff management software #5: Workday

Workday’s staff management software includes an extensive list of tools and features built to address the concerns of larger enterprises. Widely known for refining payroll and financial processes, it’s a good option for logging transactions in one place.

Access financial tools designed to help businesses manage their operating expenses, procurement, budgeting, and financial reporting. Gain a clearer view of the business’s financial health and strategically decide where to allocate your resources.

Cost: Contact for a quote

Key features:

• Comprehensive financial tools
• Payroll system
• Training and development tools

Staff management software #6: Zoho People

Zoho offers a wide range of tools that help manage different aspects of your business’s operations. It has over 55 integrated applications for CRM, finance, HR, marketing, customer service, and more.  

If your team is already invested in the Zoho ecosystem, you might find their human resource management software, Zoho People, to be a good fit. This allows for a smoother integration between the tools you’re paying for and may be a good bargaining chip when getting personalized pricing options.

Cost: 1.5 USD/month per user (30-day free trial)

Key features:

• Zoho platform integration
• Flexible pricing options
• Employee database management

Staff management software #7: BambooHR

If you’re looking for staff management software on a budget, BambooHR’s flexible and scalable pricing structure might seal the deal for you. Whether you're a small startup or a growing enterprise, you won’t have to worry about paying for more than what you need.

For companies with 25 employees or less, BambooHR charges a monthly flat rate, giving smaller businesses a more predictable cost structure. As your team grows beyond 25 employees, the pricing shifts to a per-employee, per-month (PEPM) rate that decreases depending on the size of your team. 

BambooHR’s applicant tracking system (ATS) simplifies the hiring process by posting job openings, collecting resumes, and filtering candidates. Once the perfect hire is found, onboarding becomes effortless with customizable offer letters, automated workflows, e-signatures, and welcome packets that make sure no detail is overlooked.

Cost: Contact for a quote

Key features:

• Flexible pricing structure 
• Volume and bundle discounts
• Applicant tracking system (ATS)

Staff management software #8: Namely

Another crucial part of staff management is staying on top of compliance. With several compliance tools to keep your team in check, Namely becomes an optimal choice for anyone looking to simplify HR operations and monitor regulatory alignment. 

Companies operating in multiple states may find their Comply Database helpful. It includes a state law comparison wizard that keeps teams all caught up on the latest policy changes across different states.

One of Namely’s standout features is its law and compliance alerts. These timely updates keep businesses informed about changes in employment laws and regulations, making sure they stay ahead of compliance deadlines. Their handy compliance calendar can help HR teams plan ahead and avoid costly mistakes.

Cost: 9 USD/month per person

Key features:

• State law comparison wizard
• Law and compliance alerts
• Compliance calendar

Staff management software #9: Deputy

Avoid understaffing during peak hours of the business with Deputy’s AI-powered auto-scheduling tool. Using data on sales, demand, seasons, wage, and working hour laws, you can assign shifts based on labor budgets, your team’s availability, and their qualifications. 

By automating scheduling, you can make sure that shifts are filled correctly with the right number of workers for the job. An added feature also allows your team to sync their shifts to their personal calendars and request shift swaps, enhancing work-life balance and employee satisfaction.

Deputy’s pricing plans start at 4.5 USD/month for each user if you’re planning to use the platform either for shift scheduling or time and attendance tracking. To use both features, their plan will cost 6 USD/month for each user. 

Cost: 4.5 USD/month per person

Key features:

• Automated scheduling
• Labor law compliance checks
• Shift-swap requests

Staff management software #10: Rippling

Rippling’s strength lies in being able to bring HR, finance, and IT operations under one roof. It simplifies the entire employee lifecycle from hiring to offboarding, making it a noteworthy option for those looking to optimize team management.

If a staff member were to transfer roles, Rippling can automatically send the documents they need for onboarding and assign them the software they need on the job with little to no manual intervention.

Their database enables easy management of your team’s access to apps and devices, making sure that IT security is maintained across the organization and reducing the risk of unauthorized access. 

Cost: Contact for a quote

Key features:

• HR, finance, and IT integration
• Workflow automation
• Compliance monitoring

How to choose the best staff management software

With so many options available, selecting the right staff management software can be a daunting task. It requires a clear understanding of what you need and what you want to achieve. Thankfully, there are a few steps you can follow:

Step 1: Identify your needs.

Take a close look at your current HR challenges. Are you struggling with poor employee onboarding experiences, inefficient data management, or complicated payroll processes? Pinpointing these issues will define what results you want to see.

Once you’ve figured out these challenges, you can start thinking about what you want to achieve to solve these issues. Knowing your goals will help you focus on the features that matter most to your team. 

Step 2: Research and evaluate options.

Depending on your team’s needs, you can look for platforms that offer core HR functionalities like attendance tracking, performance review, and data management. Request demos to experience it firsthand and see how well it delivers the features you’re looking for.

You should also consider how well the software integrates with your existing systems. If your team regularly conducts safety checks on the job, you might want to look for platforms that offer integrations with safety program software for accurate monitoring.

Step 3: Assess security and compliance.

When it comes to staff management, security and compliance are your non-negotiables. Look for HR tools for managing compliance with labor laws and regulations. Make sure your chosen platform has strong security measures to protect sensitive employee data, avoid costly penalties, and maintain a positive reputation.

Step 4: Consider customization and scalability.

Your business is unique, and your HR software should be too. Look for platforms that offer customization options to fit your specific business workflows. 

Additionally, you should also consider scalability. You want a solution that adapts to your evolving needs without requiring complex system changes.

Step 5: Evaluate pricing and support.

When looking for staff management software that aligns with your budget, don’t forget to check if some crucial features are locked behind an additional fee. You want to make sure that you get exactly what you need for the price that you’re paying.

Remember to assess the level of customer support and training offered as well. Good support can make all the difference in implementing and using the software effectively.

Effectively manage your staff with skills training that delivers. Join SC Training today.