What is compliance training? A complete guide

Compliance is a significant part of any business. Satisfying standards signals your organization’s commitment to quality, safety, and trust. When you miss the mark, it can indicate the company’s limitations. These factors can cause concern for customers and licensing bodies, ultimately hurting your bottom line.

Compliance training is crucial for managing the risks and consequences of violations and misconduct. But first, let's ask: What is compliance training? What are the benefits, types, and strategies included? Find out the answers below.

What is compliance training?

Compliance training refers to courses that teach employees to work legally, safely, and with high quality. This covers various regulations, laws, and organizational policies that each worker is required to follow based on their role.

It highlights the necessary principles and practices for adhering to industry standards. Because of this, you can be confident that teams perform their jobs and act in the workplace with good conduct.

Examples of compliance training

Now that we understand the purpose of this workplace course, let’s explore some common compliance training examples. These topics help prevent compliance issues that organizations often encounter.

Equipment and workplace safety

Compliance training topics from this example cover the recommended practices for operating and maintaining machinery, tools, and work areas. This includes the Occupational Safety and Health Administration (OSHA)’s machine guarding standards and general working conditions.

• Course recommendation: Machine Guarding (US)

Relevant for: Equipment operators, maintenance technicians, worksite staff, and warehouse workers

Personal protective equipment (PPE)

Your employees must understand the various types of PPE and their appropriate use. Following protective gear requirements set by governing bodies like the Health and Safety Executive prevents serious injuries and exposure to harmful substances.

• Course recommendation: Personal Protective Equipment (PPE) for Construction (UK)

Relevant to: Industrial workers, laboratory staff, material handlers, and those working in dangerous environments

Chemical handling

Several dangerous chemicals are needed for production, maintenance, and housekeeping tasks. Given the health risks, it’s your responsibility to instruct teams on the standards of handling, disposing of, and isolating chemicals. Outlines should include national regulations and the Globally Harmonized System of Classification.

• Course recommendation: Hazard Communication (for Healthcare)

Relevant to: Laboratory technicians, production line workers, shipping and receiving workers

First aid and emergency response

First aid awareness isn’t meant only for healthcare professionals. It’s a life-saving skill that everyone must know, regardless of their job’s nature. At the same time, each location has local response protocols that are essential to learn.

• Course recommendation: First Aid Standards (AU)

Relevant to: the general workforce

Environmental regulations

Governments have implemented laws and regulatory frameworks to combat the effects of deteriorating environmental conditions. Not to mention, there’s a rising customer preference for socially responsible businesses. As a result, ecological compliance is more crucial than ever.

• Course recommendation: The Great Climate System

Relevant to: Plant workers, waste management teams, facility staff, and environmental assistants

Export control

International exporting laws and limitations are incredibly complex, and violations can lead to costly fines. Your team must be proficient in navigating licensing, documentation, and auditing regulations for smooth export operations. Topics generally explore Commerce Control Lists (CCLs) and Export Administration Regulations.

Relevant to: Logistics coordinators, sales teams, shipping staff,  and customer service personnel

Good manufacturing practices (GMP)

GMP training is crucial for making sure that your produced items are safe, reliable, and consistent with predetermined specifications. These are proven industry guidelines that comply with bodies such as the Food and Drug Administration (FDA) and the Medicines and Healthcare products Regulatory Agency (MHRA).

• Course recommendation: Good Manufacturing Practices for the Food Manufacturing Industry

Relevant to: QA staff, production teams, research scientists, and distribution teams

Anti-bribery

Ultra-competitive business environments have led to corrupt business practices, creating immoral gains. While the advantages can be appealing, they can never make up for the damage to reputation and stakeholder trust. Build your organization’s integrity by learning anti-bribery laws, practices, and reporting channels.

• Course recommendation: Anti-Bribery and Anti-Corruption Policy

Relevant to: Auditing teams, sales teams, and procurement officers

Data protection and privacy

Interconnectivity through the Internet of Things (IoT) has helped businesses improve efficiency and visibility. However, this has also exposed organizations to more complex data security threats that prey on sensitive information. It’s vital that your workers understand data security policies for internal systems and client records.

• Course recommendation: Cyber Security

Relevant to: General employees, IT, contractors, system administrators, analysts, records staff, and processors

Labor Laws

As managers and leaders, it is your duty to raise employees' awareness of their rights and protections as workers. They must understand wage laws, union regulations, required benefits, and anti-discriminatory statutes.

• Course recommendation: OSHA Worker Rights and Protection (US)

Relevant to: the general workforce

We’ve included some industry-grade courses from SC Training’s library, so you’ll have reliable sources to get started.

Benefits of compliance training

Workplace compliance training isn’t just an obligation that must be ticked off the list. It’s a crucial cog in cultivating a reputable, trustworthy, and profitable business. Compliance courses are key in attracting top talent and developing strong customer relationships. Let’s see how:

• Enhanced workplace safety: Training promotes safe and ethical working practices that protect the well-being of everyone. It holds each team member accountable for their duties in safeguarding the workplace.
• Improved risk mitigation: Staff who understand organizational policies and industry laws are equipped to secure the business’s effectiveness. They can identify and manage threats, reducing liabilities and lost productivity. 
• Strengthened legal protection: Compliant companies are much less likely to face costly penalties and lawsuits due to violations.
• Minimized revenue loss: Well-trained teams can help reduce accidents, shutdowns, and offenses. As a result, you’ll meet fewer financial burdens like insurance premiums, operational disputes, and employee claims.
• Better operational efficiency: Compliance training clarifies your staff’s roles, tasks, and expectations. Clear responsibilities drive lost-time, defect, and misconduct prevention.
• Clear documentation and audit: Employees are usually rewarded with completion certificates and documentation every time they finish a compliance course. These records make it easier for your company to prove adherence to regulations during audits.
• Heightened employee retention: Safe and ethical work environments empower teams to do their best work. Ideal working conditions increase their job satisfaction and boost morale.

Steps to run compliance training

Compliance training for employees requires dedicated planning to make sure it’s relevant, up-to-date, and transformative for your team’s work. Here are our recommendations to maximize training resources and investments:

1. Assess your organization’s needs and issues

The highest priority of any compliance training is to solve current pressing challenges. Take the time to analyze your workers’ skill gaps and knowledge deficiencies. Additionally, evaluate recent reports of violations, accidents, and misconduct. These findings should determine your training topics.

2. Review laws, regulations, and standards regularly

Stay informed about the requirements relevant to your business, equipment, tasks, and operations. These provisions and directives are constantly revised, changing compliance criteria. Whenever these occur, bring your teams together to update practices and policies. 

3. Personalize training for each member

Tailoring training experiences for each employee increases the application of taught procedures. When lessons are specified for your workers’ roles, work areas, and systems, they become easier to understand and implement. So, rather than handing out general courses, deliver specialized modules instead.

4. Use compliance training platforms

With the rise of training software and course platforms, managers today have many compliance training solutions available. These apps help simplify the process of planning and organizing lessons and skill evaluations. This way, you can save time while maximizing effectiveness.

Notably, SC Training offers a convenient admin experience that puts user management and learning data in one place. You can assign permissions, track completions, and control progress statistics without jumping between many apps.

5. Combine different teaching styles

Each principle, policy, and skillset requires a particular training style. Teaching them all in the same way compromises the potential improvements they can offer. Because of this, using a diverse set of training methods allows your staff to learn new knowledge correctly.

You can choose among: 

• Classroom discussions
• Hands-on training, demonstrations, and simulations
• eLearning courses
• Visual and audio presentations

6. Continuously evaluate and improve

Training doesn’t end after the initial sessions. You must evaluate your team members’ adoption, improvement, and weaknesses to determine the effectiveness of your course. These measures also identify points of improvement, helping everyone meet compliance standards.

Say goodbye to compliance hassles with SC Training

Workplace compliance doesn’t have to be a complete chore. There’s a platform that makes this administrative task flexible and effortless. SC Training’s got your back to satisfy even the most rigid standards through intuitive employee training.

SC Training houses training tools to simplify and reduce the effort to deliver workforce improvement. Here are some of the solutions that can help you the most based on your compliance training needs: 

• Mobile checklists and evaluations: The platform's practical assessment tool allows you to assess task and equipment compliance on the go. You can track each individual’s performance with just a phone and a QR code. No more sheets or clipboards necessary!
• Assignable course types: With SC Training, no course assignment or review can be missed. You can set compliance training as a mandatory or recurring course type. Team members will be automatically reminded to complete lessons with a few clicks.
• Proven completions: Compliance auditing requires you to search for every bit of proof that teams completed necessary training. Thanks to the app’s Certificates, this won’t be a problem anymore. At the end of a course, each learner is given a proof of completion that’s stored and searchable on the app.
• Accessible guides: SC Training’s file storage briefcase lets you save standard operating procedures and manuals for everyone to access on their device. No one needs to carry folders anymore, cross-referencing policies easily.