10 Employee onboarding examples

Employee onboarding helps newbies in your organization have a positive and successful start to their job. In this article, there’s a range of useful employee onboarding examples that you can try out. Whether you’re an HR professional seeking to revamp your company's onboarding process or a manager responsible for integrating new team members, these examples will help you create an engaging onboarding experience.

1. Job Training

Job training is the most important part of the employee onboarding process. This is when your new employees receive training on the skills and knowledge required to effectively perform their job functions. The goal is to make sure that they are prepared to contribute to your organization from day one.

Effective job training leads to increased confidence and job satisfaction. When employees receive comprehensive and targeted training, they gain a deeper understanding of their responsibilities, which boosts their confidence in performing tasks and handling challenges.

With this type of training, employees also feel supported and valued by the organization, leading to increased job satisfaction as they recognize the investment in their growth and development.

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With hundreds of courses available in its Course Library, you’ll definitely be able to find a training program for your team. These resources can be conveniently accessed by your team on any device, giving them the flexibility to complete their training at their convenience.

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2. Orientation

Companies usually have general and job-specific orientations for onboarding. During general orientations, your new employees should receive an overview of the company's culture, values, policies, and benefits. This helps them to understand your organization's mission and vision, and to feel more connected to their new colleagues and workplace.

On the other hand, job-specific orientations give them the information and training they need to perform their responsibilities effectively. This includes training on specific software, equipment, or procedures. There are also shadowing and mentorship opportunities to help them get up to speed quickly.

Your orientation programs should also offer a welcoming and supportive environment and set clear expectations for their job responsibilities and performance. You can also use this as an opportunity to introduce colleagues and supervisors, and to encourage questions for clarifications about the job.

3. Paperwork and Documentation

New employees are required to complete a variety of forms and documents related to their employment, such as tax forms and employment contracts among others. Completing this paperwork is necessary for legal compliance. This way, your organization can also have accurate and up-to-date information on each new hire.

This process can be completed online or in person, depending on your organization's preferences. In either case, it’s important to give clear instructions so that new employees are able to complete the necessary forms accurately and on time. While doing this paperwork may not be the most exciting part of the onboarding process, it’s a critical step in setting them up for success within the organization.

4. Meet and Greet

Meet and greets help new hires feel welcome and valued within the organization. This employee onboarding example involves introducing new hires to their colleagues, supervisors, and other key stakeholders within the organization. It can be done in person or virtually, depending on your organization's policies and the circumstances of the onboarding process.

During this process, your new employees should have the opportunity to ask questions about office dynamics to their colleagues and supervisors. This builds positive working relationships, improves communication, and creates a supportive environment. Plus, this lets them gain insight and guidance on how to be successful within the organization.

5. Workplace Tour

During the workplace tour, you can show your new employees around, including their work area, break room, restrooms, and other important facilities. This will make them feel more comfortable and confident in their new surroundings. It’ll also help them to better understand the layout of the workplace.

The workplace tour can also include introductions to key staff members and stakeholders, such as the IT department, HR staff, or facilities management. As one of the employee onboarding best practices, this establishes important relationships so that new hires know who to contact for help or support outside of their primary team or department.

6. Equipment Setup

Equipment setup involves giving new employees a computer, phone, or other necessary equipment, as well as setting up email and other software programs. Doing this allows them to better communicate with colleagues, complete their work tasks on time, and access important information and resources whenever they need them.

During this employee onboarding example, new employees should have clear instructions on how to use the equipment and software, as well as any security protocols they need to protect sensitive information. This includes setting up passwords, encryption, and other security measures to make sure that your company information is kept safe. Integrating a reliable business password manager to streamline password management and bolster cybersecurity is advisable. Additionally, consider implementing two-factor authentication as an extra layer of security for accessing sensitive systems and data.

7. Performance Expectations

Setting clear expectations from the beginning helps new employees do their work effectively. This also avoids misunderstandings about how much work needs to be done or what must be provided to excel in their role.

So, you should clearly and explicitly communicate job responsibilities and performance evaluations. This will help them understand what success looks like in the organization and make them feel more confident and empowered in their work.

It’s also important to give them regular feedback and support as they adjust to their new roles. This includes regular check-ins with their supervisor, performance evaluations, or training opportunities to help them develop new skills and knowledge.

8. Benefits Overview

In this employee onboarding example, you should give new employees information about the benefits package that your company offers, including health insurance, retirement plans, and other perks. This benefits overview allows them to understand what’s available to them and how to take advantage of these benefits.

A comprehensive benefits overview helps new hires feel valued and supported by your organization. It also leads to higher levels of employee engagement and retention. Plus, by offering precise information about the benefits package, your company can avoid confusion and misunderstandings, which saves both time and money.

9. Policies and Procedures

To give your new hires the best employee onboarding experience, they need to be informed about safety protocols, HR policies, and other important rules. This information will help new employees be aware of their responsibilities and expectations.

Clear policies and procedures establish a culture of compliance and accountability. By outlining your company's expectations and rules from the start, your employees are more likely to understand and comply with these policies.

As a tool to improve your onboarding process, SC Training (formerly EdApp) makes policies and procedures training opportunities easy. With this corporate LMS, you can conveniently create effective and engaging microlearning courses for your team in minutes.

If you don’t have time to do this yourself, SC Training (formerly EdApp)’s team of expert instructional designers are ready to help you make beautiful, interactive courses using its Course Creation Services (add-on).

10. Ongoing Support

As part of the employee onboarding experience, ongoing support can take many forms, including regular check-ins with managers, training opportunities, and access to resources and support services. The goal of this is to make sure that they’re able to adapt to their roles and continue to grow and develop over time.

By showing new employees that they’re valued and supported, you can help them feel more connected to their work and the company as a whole. In turn, this leads to increased job satisfaction, better job performance, and higher levels of retention.

Ultimately, this creates a positive and productive work environment and sets the stage for long-term success and growth.

SC Training (formerly EdApp) can help you give ongoing support to your team. With SC Training (formerly EdApp) courses designed with the latest learning trends and strategies, your team will surely have access to top-notch training. This mobile app with training courses has various types of elearning which are both fun and interactive. Overall, these improve retention rates and enhance your employees’ learning experience.